If you’ve had the pleasure of planning an event you’re aware of how much goes into finding the perfect location and setting up the technology as well as making sure guests are comfortable, and, of course, making it memorable. Here’s something many of us don’t realize that events can generate lots of waste, and demand huge amounts of energy.

It’s time to make changes. More and more, people are recognizing that events don’t need to have a large environmental footprint. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.

What are the benefits of going green for your event?

It’s possible that you’ll be surprised by this statistic: A typical three-day event with 500 participants can generate approximately 2,835kg waste and use up to 300000 kWh of electricity. This is not just an astonishing number, it’s also a chance to make improvements.

Sustainability is a concern for today’s attendees. They want to know that their preferred brands and businesses are living up to the hype. Not only are you helping the environment and the planet, but also showing your audience your values extend beyond the screen and stage.

Simple Waste Management: The Best Way to Reduce Clutter

Let’s tackle the problem of waste. Even the smallest of events can produce a lot of clutter. There are single-use plastics, as well as leftover food. Also, there may be printed brochures which no one has read. If you’re willing to make a few changes recycling waste in a sustainable manner is easier than you think.

Here are some small changes that can make a big impact:

1. Switch out disposables and plastic cups and utensils to compostable and reusable alternatives.

2. Make the switch to paper-free: Use QR codes or event apps instead of printed materials.

3. Donate leftovers If you’re working alongside caterers, arrange that you donate any leftover food items to local charities.

4. Recycling stations can be a great opportunity to motivate people to recycle.

The aim isn’t perfect, it’s progress. Every scrap of waste you can reduce or divert is a triumph.

How to manage your energy like a pro (Without being one)

It is not necessary to be a professional engineer to make intelligent energy choices. Just being conscious of the power events use is the first step toward changing. When we talk about strategies to manage energy for events, it doesn’t mean you have to give up your comfort or use of technology. It’s just that you should be aware of how these strategies use energy.

Here are some easy ways to reduce energy usage:

1. Select locations that have been certified as being sustainable or that are utilizing renewable energy sources.

2. For displays and AV make use of LED lighting and energy efficient equipment.

3. Host hybrid or virtual elements to cut down on travel and venue needs.

4. Simple is best Setups that are elegant typically use less power, and they aren’t expensive.

Create an experience that has the same impact, but using less resources.

GreenUP Checklist, Your Secret Weapon

GreenUP Checklists can help make your life easier If you’re not sure how to start. It provides the steps for a more sustainable event into easy, practical steps whether that’s working in conjunction with vendors on eco-friendly materials or simply encouraging guests to take public transportation.

This checklist is designed around the United Nations’ Sustainable Development Goals, so you know you’re in line with something more than just your event.

You have the ability to make a difference

It’s not about perfectionism, but about being deliberate. Whatever step you take, you are aiding in shifting the industry toward a better future.

The event you host will be remembered by the speakers, the interaction and the aspect that it wasn’t old-fashioned or wasteful. Make sure that your attendees know that respect for the environment is part of the overall event by leading with a clear goal.